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In this review, we examine ExakTime’s time tracking app and its comprehensive suite of features designed specifically for construction project management and workforce oversight.
What is ExakTime?
ExakTime is a time tracking and workforce management software company that provides increased efficiency while reducing time theft. ExakTime’s software platform combines time tracking software with project management capabilities.
The software helps construction contractors monitor employee hours, manage jobsite progress, track labor costs and maintain accurate payroll processing. ExakTime is accessible to most companies, including those transitioning from traditional paper-based systems.
ExakTime Features: A Detailed Analysis of the Time Clock System
ExakTime’s mobile app menu provides access to features that focus on time tracking, approvals, schedules and expenses. Let’s explore how these core functionalities address construction industry challenges.
#1: Time Tracking With Geofencing
ExakTime offers location-based time tracking features. Field workers can clock in through an interface that captures:
- Precise clock-in/clock-out times
- Job-specific cost codes and project details
- GPS coordinates for location verification
One of ExakTime’s basic features, available on all plans, is its ability to track your workers using GPS with its geofence and GeoTrakker functions. The geofencing technology allows managers to establish virtual boundaries around work sites, ensuring employees can only clock in when physically present at the designated location.
Using GPS coordinates and customizable geofences, ExakTime confirms workers are clocking in and out from the expected worksite. This capability effectively prevents time theft and ensures accurate location-based time tracking.
#2: Advanced GPS Location Monitoring
Beyond geofencing, ExakTime provides field tracking with location services, including:
- GPS tracking throughout the workday
- Location breadcrumbs that track movement within geofenced areas
- Real-time visibility into crew locations and activities
The app includes offline capabilities — a feature designed for construction sites or remote locations with poor connectivity. This offline access ensures data collection continues even in areas with limited internet connectivity, automatically syncing when the connection is restored.
#3: Photo Verification and Identity Confirmation
ExakTime incorporates photo-based verification for security and to prevent buddy punching. The system captures photos during clock-in events and allows supervisors to manually verify employee identity through visual comparison, offering a straightforward approach to identity confirmation.
This feature allows supervisors to visually confirm employee identity during clock-in events, adding an extra layer of accountability while maintaining ease of use.
#4: Comprehensive Project Budget and Cost Management
ExakTime’s job costing capabilities include certified payroll reporting that tracks prevailing wage rates, equipment tracking that logs usage hours and budget tracking that ties labor costs to specific projects and tasks.
ExakTime’s job costing capabilities encompass:
- Labor hour tracking by project and task
- Equipment utilization monitoring
- Real-time budget alerts and notifications
- Prevailing wage compliance for government projects
This allows data to flow between time tracking and existing accounting software, though the complexity of setup may vary depending on your current systems.
#5: Scheduling and Workforce Management
ExakTime provides comprehensive scheduling features that extend beyond basic time tracking:
- Employee scheduling with shift assignments
- PTO management and time-off requests
- Schedule change notifications
- Availability tracking across multiple projects
These comprehensive workforce management capabilities help construction companies address the unique challenges of coordinating multiple crews across different jobsites and managing complex scheduling requirements.
ExakTime Reviews and Ratings
1 star
Bill G.
“In 2024, everything Arcoro (new parent company) has done with ExakTime has made it worse and has had glitches that make certain items, like maps, not work. ExakTime, AccountLinx and SyncLinx are all not working properly, with no estimated time for correction.”
2 stars
Justin Martin
“Doesn't even record some days. At least once a week I clock out for the day, and the app doesn't even have me clocked in when I know for a fact I clock in with it every day and take the stupid picture. Please fix this issue. I'm tired of telling management to record my time when your app slips up and doesn't track my time.”
5 stars
Magic
“Simple and easy. Allows for time tracking for the team and accurate reporting for the office. Works offline for time tracking but has the controls we need to restrict folks when needed.”
3 stars
Luke Simonsen
“Worked great at first, but now the time clock function does not work on Android phones/Tablets, but works fine on Apple phones. It's been several months, and I had hoped for a fix or something, but it seems like nothing is going to happen.”
ExakTime: A Construction Time Tracking Overview
ExakTime offers a solution for businesses managing remote and mobile workforces. The platform delivers some useful features, including:
- GPS-enabled time tracking with customizable geofencing
- Photo verification for identity confirmation
- Equipment tracking and utilization monitoring
- Project-specific budget tracking and job costing
- Offline capability for remote jobsites
- Employee scheduling and PTO management
ExakTime helps with workforce management. However, smaller businesses or companies with simpler tracking needs may find some features unnecessary.
Companies requiring more advanced features or experiencing the technical issues noted in user reviews may benefit from exploring more robust alternatives.
WorkMax: Advanced Time Tracking for Construction
WorkMax delivers cutting-edge time tracking solutions engineered specifically for the demanding requirements of construction businesses. The software offers modular solutions that can be implemented in any order based on your company’s priorities.
WorkMax TIME (tracking employee time with time clocks) is a popular starting point, though companies can begin with any module that best fits their immediate needs. The platform provides comprehensive functionality to transform your field data management capabilities.
TIME: Comprehensive Construction Time Tracking
WorkMax TIME offers advanced, reliable tools for monitoring employee hours across complex construction environments.
This sophisticated time tracking solution features configurable collection methods with premium biometric verification through proprietary facial recognition technology that scales to meet your company’s security standards.
The system delivers key features including:
- Construction Integrations: Connect time tracking data with your payroll software systems, accounting platforms and project management tools, creating a unified system across your business operation
- Universal Mobile Access: Capture precise time data from any location using smartphones or tablets with enterprise-grade reliability for field teams
- Robust Offline Functionality: Maintain continuous time tracking even in areas with no internet connectivity at remote construction sites, with intelligent auto-sync when connection returns
- Precision GPS Validation: Verify employee locations using advanced geofencing technology that confirms workers are present at designated sites during clock events, ensuring payroll accuracy
- Flexible Custom Workflows: Deploy customizable approval processes and data fields that align with your organizational hierarchy and compliance requirements
WorkMax TIME guarantees precise time tracking while managing the demanding conditions inherent in construction operations and field service industries.
FORMS: Useful Reports and Documentation
WorkMax FORMS integrates seamlessly with time tracking to capture comprehensive field information through digital workflow solutions. Teams utilize custom forms to record:
- Safety compliance inspections
- Equipment maintenance
- Regulatory compliance
- Detailed field progress
These digital construction forms enhance your time tracking by streamlining data collection, minimizing entry errors and providing up-to-date information whenever you need it.
ASSETS: Integrated Equipment and Time Management
WorkMax ASSETS amplifies time tracking with sophisticated equipment management functionalities. This capability connects time records with maintenance scheduling and comprehensive cost analysis reports.
Construction professionals can correlate time entries with equipment usage to identify where each tool has been, what it’s done and the mileage it has accumulated.
INSIGHT: Advanced Time Analytics
The INSIGHT module transforms time tracking data into strategic business intelligence.
This powerful functionality enables construction companies to analyze labor expenses and operational performance through sophisticated time-based analytics and comprehensive reporting dashboards.
Selecting Your Ideal Time Tracking Platform
Effective time tracking serves as the foundation for successful construction project execution.
The optimal solution extends beyond simple hour recording. It delivers complete operational visibility, enables cost control and enhances project management effectiveness for construction crews and job site management.
Invest time in evaluating the appropriate software integration. Ensure you understand which platform aligns best with your specific operational requirements and remain open to exploring various solutions.
If you’d like to explore how advanced time tracking technology could transform your construction business, our WorkMax specialists are here to help.